Running a small business can sometimes feel like spinning plates... a lot of plates. There’s always something that needs your attention. That’s why finding the right tools to help streamline your processes and free up your time is so important. Here’s our pick of must-have tools that can help you work smarter, not harder.
1. Payment Bear
We’re aware of the bias here but hear us out. We'll start with the obvious. If you’re spending too much time chasing unpaid invoices or struggling to keep your cash flow steady, we’re happy to say that Payment Bear is here to save the day.
We simplify invoicing with features like automated reminders and recurring invoices, making it easier for you to get paid on time. It’s all about taking admin off your plate and onto our platform, so you can focus on growing your business. Plus, you’ll save money with our transaction-free payments—a win-win.
If you haven’t signed up by now, we’re not sure why... go go go!
2. Zoho CRM
Staying on top of customer relationships can be tricky business, but Zoho CRM makes it a bit of a breeze. We think this a great option for small businesses looking for a more affordable way to manage leads and track sales—all without the hefty price tag.
3. Slack
Don’t get us started on those endless email chains you can end up in. And no matter how organised you may think your filing system is in your inbox, somehow you still. can't. find. that one email from that one client!
Slack keeps your team communication simple and organised, whether you’re working remotely or in the same space. With real-time messaging and file sharing, it’s perfect for keeping everyone in the loop.
4. Trello
Got some projects piling up? We get it. Trello’s visual boards make managing tasks easy and even (dare we say it) fun?! (we dared). It’s perfect for small teams or solo entrepreneurs looking to keep their workload under control and deadlines in sight.
5. Canva
Creating eye-catching designs doesn’t have to mean hiring a professional. Canva gives you everything you need to create professional graphics, whether it’s social media posts, business cards, or presentations. No design experience? No problem. *Our marketing team would like to thank the creators of Canva for helping them make our socials look epic!
6. Zoom
Whether you’re meeting with clients or catching up with your team, Zoom is an absolute must-have for virtual meetings. It’s reliable, user-friendly, and makes staying connected simple, no matter where you are. Plus, there’s a really nifty ‘record’ functionality for those important calls you might need to play back and make notes.
7. Notion
We are officially obsessed with Notion.
If you love a bit of organisation, Notion is a game-changer. It’s an all-in-one workspace where you can manage projects, jot down ideas, and collaborate with your team. Think of it as your digital HQ.
8. Toggl Track
Time is money dear friends. Especially for small businesses. Toggl Track helps you stay on top of your time management by letting you track how much time you’re spending on different tasks, projects, or clients. It’s especially useful for understanding where your efforts are going and spotting opportunities to improve efficiency. Plus, its reporting tools can help you share progress with your team or clients. We are basically obsessed with Toggl too.
Why These Tools Matter
We get it, getting to learn heaps of new platforms can be intimidating (and ironically, time consuming) and as we all know, as a small business owner, your time is precious. These tools, however, are specifically designed to save you time, reduce stress, and help you work more efficiently in the long run. From managing invoices with Payment Bear to staying organised with Trello and Notion, each tool brings something useful and unique to the table.
Key Takeaways
Running a small business comes with plenty of challenges, but having the right tools can make all the difference. Payment Bear is your go-to for taking the hassle out of invoicing, while tools like Toggl, Notion, and Slack help you focus on what matters most—delivering great work and growing your business.
Ready to start simplifying your invoicing? Get started with Payment Bear today and see the difference it makes for your business!
